Tracking your mileage is one of the easiest ways to maximize your tax deductions as a self-employed entrepreneur. Whether you're a freelancer, rideshare driver, real estate agent, or small business owner, every mile you drive for business purposes can add up to significant savings on your tax return. Money Pro’s Mileage Tracking feature helps you keep accurate records of your trips, ensuring you never miss out on deductions and simplifying tax time.
You can track each of your trips within Money Pro. You can use our ZenBusiness Mobile App to track your trips in a fast and easy way. However, unfortunately we are not able to track your trips via GPS at this time. That's OK tracking your trips with the addresses you visited or miles driven is simple and easy and allows for a bit more flexibility.
Steps to track you miles
Navigate to Mileage Tracker within Money Pro
On the Mileage page, select “+ New Trip”
Enter the From and To address
If Duration and Distance (miles) don’t pop up, then manually enter the info (if they do automatically fill in and you want to edit them, you can)
Select Personal or Business Status
Select which business the trip was for (default will be your business unless you have multiple businesses)
Select the customer the trip is attached to (optional)
Select or enter the vehicle
Select “Save Details” to save the trip to your tracking history
Steps to add different vehicles
Yes, you can add multiple vehicles for mileage tracking options. Here's how:
Navigate to the Mileage Tracking page.
Select the gear.
Select “Cars.”
Select “Add Car.”
Fill out the car information: Nickname, make, model, whether it is the primary car, vehicle year, and optional (odometer year and reading).
Set a favorite location (like work or a client)
You have the option to set a favorite location under Mileage Tracking. To favorite a location:
Navigate to the Mileage Tracking page.
Select the gear.
Select “Favorite Locations.”
Select “Add New Favorite Location.”
Enter the Name and Address.
Select “Save.”
The newly added location will show up under your Favorite’s list
Mileage tracking reports
To access the Mileage Tracking reports, go to the Mileage Tracking page, select the gear icon then select “Reports.” You’ll see the following list:
Business Mileage by Business
Business Mileage by Client
Mileage Detail List (downloadable spreadsheet)
Personal Mileage by Category
Mileage Tracking and Taxes
When you set up your Tax Profile, pay attention to the "Use Mileage Deduction" question. You can choose whether or not to use your miles or auto expenses in the calculation of your tax estimates.
The IRS dictates that you can only use the Standard Mileage Rate or Actual Auto Expenses. You can toggle which one you'd like to use, at any time within Money Pro taxes settings, then look at your tax calculations, to see which one results in less taxes for you.
Is mileage tracking available on the ZB mobile app? Will it automatically track my trips?
Yes, mileage tracking is available on the ZB App. Mileage tracking on the app is not automatic. You will still need to track your trips manually once you've completed your trip.