Money Pro Categories and Chart of Accounts Quick Reference

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Money Pro uses fixed parent categories that map to tax and bookkeeping reports. You can add custom business subcategories under those parents, but you cannot fully redesign the chart of accounts like in a traditional accounting system. Use parent categories for tax alignment and subcategories for business-specific detail.

What You Can and Cannot Change

Money Pro is built for small-business bookkeeping and tax-ready reporting, not full custom accounting-system configuration.

You can:

Choose categories for transactions.
Add custom business subcategories under existing parent categories.
Use notes to add context.
Run reports by category.
Export reports for your accountant.

You cannot:

Delete or redesign all parent categories.
Create a completely custom chart of accounts.
Change how tax-reporting categories map to IRS lines.
Automatically calculate complex equity, basis, depreciation, or loan schedules.

This design keeps reports simpler for tax preparation, but it means advanced accounting changes should go through an accountant.

Full Category List

Money Pro's parent categories and their subcategories, grouped as they appear in the category picker. Most parent categories map to a specific Schedule C line — that mapping determines which subcategories can and can't roll up together.

Source note: This list is compiled from Money Pro's underlying category data and spot-checked against the live category picker. Money Pro can add or rename categories over time (for example, a Suspense (TBD by Accountant) category has been seen live that isn't reflected below) — if a category you see in your account isn't listed here, that's a sign this reference needs a refresh rather than a sign you're in the wrong place. Contact support or flag it so this page can be updated.

Advertising — Schedule C line 8
Promotional Materials, Website
Assets
Automobile Cost, Computers/Mobile Devices/Servers & Related Hardware, Furniture and Equipment, Other Fixed Assets, Payroll Advances, Prepaid Expenses, Security Deposits
Commissions & Fees — Schedule C line 10
Bank Fees, Memberships / Subscriptions, Other Fees / Commissions, Sales Commissions
Contractors — Schedule C line 11 (Contract labor)
Cost of Goods Sold (COGS) — Schedule C line 36
Food & Beverage COGS, Merchandise COGS, Other COGS
Depreciation — Schedule C line 13
Employee Benefits — Schedule C line 14 (Pension & Retirement Plans and Profit Sharing map to line 19 instead)
Childcare, Continuing Education, Employee Benefits for Officers, Insurance (Health, Life, etc.), Other Employee Benefits, Pension & Retirement Plans, Profit Sharing
Equity — not on Schedule C — see Owner's Draw, Member Draw, Payroll, and Distributions
Member Capital, Member Draw, Owner Capital, Owner Draw
Interest — Schedule C line 16b (Mortgage interest maps to line 16a instead)
Mortgage, Other Interest
Liabilities — not on Schedule C
Accrued Expenses, Loan Payable, Payroll Liabilities, Sales Tax Payable
Meals & Entertainment — Schedule C line 24b
Business Meals, Employee Entertainment, Travel - Meals
Office Expenses — Schedule C line 18 (Rent maps to line 20b instead)
Computers & Hardware, Furniture, Mobile Device, Other Office Expenses, Rent, Software / SaaS, Supplies (Paper, etc.)
Other — mixed Schedule C lines — see notes
Bad Debts (not applicable to Schedule C), Business Insurance (line 15), Depletion (line 12), Gifts (line 27a), Postage & Delivery (line 27a), Printing & Copying (line 27a), Research & Development (line 27a)
Other Equipment & Property — Schedule C line 21 (Rent or Lease Equipment maps to line 20a; Rent or Lease Property and Other Business Property Expenses map to line 20b/21)
Other Business Property Expenses, Rent or Lease Equipment, Rent or Lease Property, Repairs & Maintenance, Supplies (non-office)
Other Non-deductible Expenses — not on Schedule C
Penalties, Interest and Settlements
Payroll — Schedule C line 26 (Payroll Taxes map to line 23; Salaries & Wages for Officers is not applicable to Schedule C — see Owner's Draw, Member Draw, Payroll, and Distributions before using any Payroll category)
Payroll Taxes, Payroll Taxes for Officers, Salaries & Wages, Salaries & Wages for Officers
Professional Services — Schedule C line 17
Accounting / Tax, Legal, Other Professional Services
Taxes & Licenses — Schedule C line 23
Business License, Federal Unemployment Tax, Other Taxes & Licenses, Real Estate Tax, Self Employment Tax
Travel — Schedule C line 24a
Hotel, Other Travel (Per Diem, etc.), Plane / Train / Bus, Rental Car, Taxi
Uncategorized — Schedule C line 27a
Utilities — Schedule C line 25
Cable / Internet, Gas / Electric, Mobile Device Plans, Other Utilities
Vehicle — Schedule C line 9
Auto Insurance, Gas, Maintenance, Other Vehicle Expenses, Parking and Tolls

If you are unsure which subcategory fits, use the closest accurate one and add a note. Your accountant can adjust categories at tax time. For Equity categories specifically (Owner/Member Capital and Draw), see the dedicated guide linked above rather than guessing — these affect your Balance Sheet, not your expense reports.

Add Custom Subcategories

Custom subcategories help you see business-specific detail without breaking tax reporting.

Examples:

Advertising → Google Ads
Advertising → Print Flyers
Contractors → Designers
Contractors → Installers
Office Expenses → Software / SaaS → Scheduling Tools
Professional Services → Accounting / Tax → CPA

How to add one:

Open Money Pro settings or the gear icon.
Go to Business Categories.
Choose Add or create a subcategory.
Enter the subcategory name.
Select the correct parent category.
Save.
Use the new subcategory on transactions going forward.

Subcategories should be specific enough to be useful, but not so detailed that reports become hard to read.

When to Ask an Accountant

Some items are not just category choices. They may require accounting judgment or journal entries.

Ask an accountant before handling:

Fixed assets
Depreciation
Amortization
Loans and loan principal
Loan interest allocations
Owner basis
Partner capital accounts
S corp distributions
Inventory accounting
Prior-year corrections
Large purchases that may need capitalization

Money Pro can record transactions, but your accountant should decide the correct accounting treatment for complex items.

Frequently Asked Questions

Can I change the chart of accounts in Money Pro?

You can add custom subcategories under existing parent categories, but you cannot fully redesign the parent chart of accounts like in a traditional accounting platform. Parent categories are fixed to keep tax and bookkeeping reports consistent.

Where can I see all categories?

The Full Category List section above lists every parent category and subcategory as of this article's last update. You can also open a transaction category dropdown or Business Categories settings in Money Pro to see the live list for your account — if it differs from what's documented here, the live picker is the source of truth, so let support know so this page can be corrected.

Can I create a custom parent category?

No. Create a subcategory under the closest existing parent category instead. For example, create “Google Ads” under Advertising rather than creating a new parent category called Marketing Channels.

What if no category seems right?

Use the closest accurate category and add a note. If none fits, use Other Business Expense temporarily and ask your accountant before tax filing. Do not force a personal, owner, asset, or loan item into an ordinary expense category.

Can I use categories to separate multiple businesses?

No. Categories are not a substitute for separate books. If you have multiple LLCs or separate businesses, each business should have its own records and usually its own Money Pro subscription.

Why does Money Pro not let me customize everything?

Money Pro is designed for small-business bookkeeping and tax-ready reports. Fixed parent categories reduce reporting errors. Businesses that need fully custom accounting workflows, complex inventory, depreciation schedules, or advanced accrual accounting may need accountant-managed software.

I entered a manual transaction and now it's gone. Where did it go?

It's probably not gone. Money Pro used to let you save a manually entered transaction without selecting a specific bank or cash account, and those entries would automatically roll up under a default line called "Bank Account Operating" on your Balance Sheet and General Ledger instead of disappearing. Money Pro now requires you to select a bank or cash account when you create a transaction, so this shouldn't happen with new entries. If you have an older entry from before that changed sitting under "Bank Account Operating," open it and edit it to reassign the correct account.

Still need help? If you still have questions, contact our support team.