Can I Use One Money Pro Subscription for Multiple Businesses?
No. One Money Pro subscription is for one business. You can connect multiple bank accounts for that same business, but you should not use one Money Pro account to track separate LLCs, corporations, DBAs, or unrelated businesses. Separate legal businesses need separate bookkeeping records and usually separate Money Pro subscriptions.
One Money Pro Account Equals One Business
Money Pro is designed to keep the books for a single business entity. That matters because your Profit & Loss, tax reports, invoices, mileage, owner draws, and bank activity should all belong to one business.
Use one Money Pro account for:
- One LLC
- One corporation
- One sole proprietorship
- One business entity with multiple bank accounts
- One business with checking, savings, and credit card accounts
Do not combine unrelated businesses in one Money Pro account. Mixing businesses can create inaccurate income, expense, mileage, tax, and owner-equity reports.
Multiple Bank Accounts Are Fine for the Same Business
A single business may have more than one bank or credit card account. That is normal. You can connect multiple accounts when they all belong to the same business.
Examples that fit one Money Pro account:
- Business checking account
- Business savings account
- Business credit card
- Payment processor deposit account
- A second business checking account for the same LLC
When all accounts belong to the same entity, Money Pro can show a more complete view of income, expenses, transfers, and cash flow.
Separate Businesses Need Separate Records
Separate legal entities need separate books. If you have two LLCs, each LLC has its own income, expenses, tax reporting, bank accounts, and owner-equity activity. Combining them in one Money Pro account can make tax preparation and liability protection harder.
Examples that should stay separate:
- Two different LLCs
- An LLC and a corporation
- A personal sole proprietorship and an LLC
- Two businesses with different owners
- Two businesses filing separate tax returns
- A business and your personal household finances
If you are unsure whether two activities are one business or separate businesses, ask your accountant before combining the records.
How to Handle a New Business
If you form or buy a new business, start a separate bookkeeping record for it. Do not just add the new business's bank account to the old business's Money Pro account unless your accountant confirms they are the same business for bookkeeping and tax purposes.
Recommended setup:
- Open or confirm a bank account for the new business.
- Keep income and expenses separate from your other businesses.
- Set up Money Pro for the new business if you want ZenBusiness bookkeeping for it.
- Connect only bank accounts that belong to that business.
- Use the correct start date for each linked account.
- Export reports separately for each business at tax time.
This keeps each business's records clean and easier to support.
Switching Between Your Businesses
Each business has its own bank accounts, transactions, and reports, and they never mix. To work in a different business:
- Open Money Pro from your dashboard.
- Click the business name in the top left corner.
- Choose the business you want.
How Billing Works With Two Businesses
Each business has its own Money Pro subscription, and each is billed on its own. Both are billed to the card marked Default on your ZenBusiness account, so you can pay for both with the same card. Using a different card for each business is not supported right now. If you need one, contact our support team and describe what you need.
See what each business pays
- Click your profile icon, then choose Billing.
- Open the Subscriptions tab.
- Find the Money Pro row for each business. The amount and renewal date are on the row.
Change the card that pays for both
- Click your profile icon, then choose Billing.
- Open the Payment Methods tab. Your saved card shows a Default label.
- Click Add a card and enter the card details.
- Leave Set as default checked, then click Add card.
The new default card is used at the next renewal of every subscription on your account, including both Money Pro subscriptions. Adding a card does not cancel anything. See Money Pro Billing, Plans & Cancellation for cancelling.
Frequently Asked Questions
Can I use the same card for both businesses?
Yes. Both subscriptions are billed to the card marked Default on your ZenBusiness account.
Can I use a different card for each business?
Not right now. Billing uses the card marked Default on your ZenBusiness account.
Can I connect two bank accounts to one Money Pro account?
Yes, if both accounts belong to the same business. For example, one LLC can connect its checking account, savings account, and business credit card. This gives Money Pro a complete view of that business's transactions.
Can I track two LLCs in one Money Pro account?
No. Two LLCs should have separate bookkeeping records because they are separate legal entities. Mixing them in one Money Pro account can distort tax reports, owner draws, income, expenses, and liability records.
What if one owner owns both businesses?
Shared ownership does not make two businesses the same bookkeeping entity. If the businesses have separate legal entities, separate bank accounts, or separate tax filings, keep them separate in Money Pro unless your accountant gives different guidance.
Can one business have multiple DBAs in Money Pro?
Maybe. If the DBAs belong to the same legal entity and file under the same business, one Money Pro account may be enough. If the DBAs represent separate entities or separate tax filings, use separate records. Ask your accountant if you are unsure.
What happens if I already mixed two businesses in one Money Pro account?
Stop adding new mixed transactions and contact your accountant. You may need to export transactions, separate income and expenses by business, adjust categories, and restart one business in a separate Money Pro account from a clean start date.
Can I use tags or categories to separate businesses instead?
Do not rely on categories to separate legal businesses unless your accountant specifically approves it. Categories are for expense and income classification, not for replacing separate books for separate entities.
Related Articles
- What Is Money Pro?
- How to Connect a Bank Account to Money Pro
- Money Pro Account Types — Personal, Business, Mixed Use
- Money Pro by Business Entity Type
Still need help? If you still have questions, contact our support team.