Transaction Management in Money Pro

Why It Matters

• Avoid duplicates when re-linking an account after a disconnect
• Exclude personal transactions from a period before you started using the account for business
• Control the scope of your Profit & Loss and tax reports

How to Change a Start Date

1. Go to Expenses or Income → click the gear icon (top right)
2. Select Banks & Integrations
3. Click on the account you want to update to see its Start Date
4. Change the date as needed
5. Use the bulk option to update all accounts from the same institution at once

What Happens When You Change the Start Date

• Move it earlier (back in time): Money Pro pulls in all available transactions from that date forward. Transactions appear progressively in Money In / Money Out — no action needed from you.
• Move it later (forward in time): Transactions before the new date are hidden from view. You'll see a confirmation message. The transactions are not deleted — if you move the start date back again, they reappear with their original categories intact.

Best-Practice Start Dates

Setting a Beginning Balance

In Banks & Integrations, you can set a Beginning Balance for each account to align Money Pro with your actual bank statement balance on your chosen start date. This keeps your Balance Sheet accurate when you're starting mid-period.

Step 1: Create a Manually Tracked Account for the Processor

1. Go to gear icon → Banks & Integrations
2. Scroll to Manually Tracked Account → click Add Bank Account
3. Name it something like "PayPal Clearing" or "Square Clearing"

Step 2: Record the Gross Payment as Income

1. Go to Income → + Add Income
2. Enter the full invoice amount (before the processor's fee)
3. Set the bank account to your new "PayPal Clearing" manually tracked account
4. Save

Step 3: Record the Processing Fee as an Expense

1. Go to Expenses → Add Expense
2. Enter the processing fee amount
3. Category: Professional Fees or Bank Charges (or your preferred category)
4. Set the bank account to the same "PayPal Clearing" account
5. Save

Step 4: Match the Income to the Invoice

1. Open the invoice in ZenBusiness Money → Invoices
2. Click Add Bank Transaction
3. Select the gross income entry you created in Step 2
4. Save — the invoice is now marked as Paid at the full invoice amount

Step 5: Convert the Bank Deposit to a Transfer

1. Open the actual bank deposit in the Transaction Dashboard (the net amount that landed in your real bank account)
2. If it was categorized as income, convert it to a Bank Transfer
3. Set the "From" account as your "PayPal Clearing" manually tracked account
4. In the "Itemized transactions included in the Payout" field, select the gross income and the fee expense from Steps 2 and 3

The result: your original bank transaction now shows as a "Payout" with the invoice payment and fee linked to it — your books match your actual bank activity, and your income is reported at the gross level with the fee as a separate deductible expense.

How to Record It

Step 1: Record Owner's Equity
- In Money Pro, create a credit entry of the investment amount to Owner's Equity
- This reflects your personal contribution to the business

Step 2: Record the Assets Purchased
- Create a debit entry for the same amount to the appropriate asset account(s):

Why it matters: Recording this as an owner investment (not income) accurately reflects your ownership stake and ensures your Balance Sheet is correct. Treating it as income would overstate your taxable profit. Consult your accountant for the proper asset allocation if you acquired multiple asset types.

What's a "start date" and why does it matter?

The start date controls how far back Money Pro imports transaction history from your linked bank account. Setting the correct start date prevents duplicate transactions (especially after relinking), excludes personal history from business reports, and ensures your Profit & Loss and tax estimates reflect the right time period.

I changed the start date forward and lost older transactions. Can I get them back?

Yes. They're hidden, not deleted. Change the start date back to the earlier date and Money Pro will re-import those transactions with their original categories intact. This works as long as your bank still shares that history through Plaid.

Will changing my start date affect my tax reports?

Yes. Tax reports, P&L, and cash flow reports reflect only transactions within your current start date range. If you hide earlier transactions by moving the start date forward, those months drop out of reports. If you need older data in your reports, move the start date back.

How do I handle PayPal or Square payouts that don't match my invoice total?

Use the Manually Tracked Account workflow described in this article. The key principle: record gross income at the full invoice amount, record the processing fee as a separate expense, then reconcile both to the actual bank deposit. This gives you accurate gross revenue and deductible fees without overstating or understating your income.

I see duplicates in my transactions after relinking my bank. How do I fix them?

Set your start date to the day after the last transaction that synced correctly on the old connection. Any transactions that imported from the new link for periods already covered by the old link will be duplicated — delete the duplicates manually. For bulk deletion: Bulk Select → filter by the affected date range → Trash icon. (Bank transfers require individual deletion.)

Does Money Pro work with payroll software?

Not directly — there's no native payroll software integration. However, if you run payroll through a third-party service (ADP, Gusto, etc.) and pay wages from a linked bank account, those payroll transactions sync automatically. Tag them as Payroll and they'll appear in your expense reports.

Can I set start dates for all accounts from the same bank at once?

Yes. In Banks & Integrations, select the bank institution and use the bulk option to apply the same start date to all linked accounts from that institution simultaneously.

When to Delete Transactions

1. Removing Personal Transactions – If you have linked a personal bank account and wish to remove personal transactions that were mistakenly categorized as business transactions.
2. Fixing Incorrect Imports – If transactions were imported incorrectly, you may need to delete and re-import them properly.
3. Handling Bank Transfers – Bank transfers cannot be bulk deleted due to their dual-sided nature. If deleting a transfer, ensure that the corresponding transaction in the linked account is re-categorized correctly.
4. Managing Tax Payments – Deleting tax payments affects your expected tax liability. Review transactions carefully before deleting them.
    

How to Delete Transactions